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Small Grants Guidelines

Small Grants Deadline is October 3, 2016 with Project Dates between October 3, 2016-May 1, 2017.

The Arts and Humanities Council of Tuscaloosa County announces its annual Small Grants Program, awarding projects by Tuscaloosa County artists and non-profit organizations. Since the advent of the program in 1986, local artists and organizations have received more than $130,000.  A one-to-one match of funds is required for those applying for grants. Former recipients have been Frank Brannon, Richard Nowell, Tricia Schuster, Tuscaloosa Children's Theatre, Buhl Elementary, Eastwood Middle, Hillcrest High, Moundville Archaeological Park, and Flatwoods Elementary. The grants are awarded to new and developing programs or organizations or to special projects of high artistic quality which cannot be self-supporting.

Organizations may apply for Small Grants Program awards for such projects as exhibits, festivals, residencies, consultants, attendance at seminars, institutes, workshops by artistic and/or administrative staff and productions. Professional artists may apply for small grants for pilot or short-term projects or opportunities such as seminars, workshops, conferences, or apprenticeships with master artists. 

The maximum grant available to organizations is $1000 and $750 to individuals.

Program Guidelines

Purpose

Small grants primarily provide limited support to small or pilot arts activities, to new and developing programs or organizations, or to special projects of high artistic quality which cannot be self-supporting but meet one or more of the Council’s goals. Grants are for Tuscaloosa County organizations and artists only.

For organizations, short term project support may include but is not limited to: exhibits; festivals; residencies; consultants; attendance at seminars; institutes, workshops by artistic and or administrative staff and/or board members or arts organizations; productions; technical assistance; promotion/publicity/printing. In addition, arts and community organizations may apply for assistance to provide free tickets to economically disadvantaged citizens who could not otherwise attend a public arts event or series.

For professional artists, support for pilot or short-term projects or opportunities. May include but is not limited to such possibilities as special projects, travel, registration fees, educational experiences (seminars, workshops, conferences, apprenticeships with master artists) or other costs directly connected with the project.

Guidelines

Applications in support of the following are discouraged:

  1. Deficit financial and debt retirement
  2. Fraternal organizations, societies, or orders
  3. Political organizations or political campaigns
  4. Lobbying legislators or influencing elections
  5. Fundraising events
  6. Surveys

Funding

A 1:1 match is required of which no more than 25% of total costs may be met by in-kind contributions. Applications showing at least a 1:1 cash match will receive a higher priority for funding. No organization or individual will be awarded more than one Small G rant per year. Priority will be given to projects that have not been previously funded by the Council and to organizations or individuals that are not ASCA grant recipients. For organizations, matching grants will not exceed $1000. For professional artists, matching grants will not exceed $750. The minimum for either organizations or artists is $100.

Eligibility

An organization must meet basic eligibility requirements as an arts organization or as an organization that has arts programming as an integral part of its general activity and service. An individual must be a professional artist who resides in
Tuscaloosa County and has exhibited prior artistic excellence in the community. An organization or artist does not have to be an affiliate or member of the local arts council to be eligible for funding.

Project Dates

The period required to plan, implement and complete the proposed project or activity must fall from October 3, 2016-May 31, 2017.

Grant Payment

In general, half of the granted funds will be paid to the grantee in advance, if requested, and the balance paid after the project has been completed and the final evaluation report has been received and approved.

Final Reports

Within 30 days of the conclusion of the project, and/or before May 31, grantees are required to submit a final evaluation report with financial and other documentation.

Application Procedure

Grants will be awarded once in the Fall. Those seeking a grant must submit a completed application form and requested support materials on or before October 3. Incomplete applications will be disqualified. All applicants will be notified of the disposition of their requests by October 31.

Activity Narrative (Section C, Organizations)

  1. Address the specific project or need.
  2. Significance of the project to the community.
  3. Goals and objectives of the project.
  4. The extent to which educational benefits will be generated.
  5. The evidence of broad-based community support, planning, participation and
    collaboration.
  6. The potential for long-term impact within a school, school system, a community and/or the state in general.
  7. The extent to which professional artists are utilized and benefit.
  8. Evidence of an appropriate venue for the activity.

 

How to complete the Grant Application forms:

  1. Open link to view application form, located below this text.  Select File-Save As, and save the PDF to your computer.  In order to view and complete the form properly, you must have the latest version of Adobe Reader on your computer from Adobe.com.
  2. Read all guidelines and include required signatures before completing the form and submitting to The Arts Council.
  3. The application form is designed to complete using your computer.  
  4. Fill out the form by clicking in the first highlighted field after “Name.”  After you complete each field, push Tab on your keyboard to move to the next, or use your mouse to click in each field.  When selecting “Yes” or “No,” use your mouse to click in the appropriate square.
  5. Be sure to select File - Save periodically to save your work for future editing.  If you wish to edit your form, be sure to select the version saved to your hard drive, not the original form on The Arts Council site.

Upon final editing and completion, print out the form. 

Bring the completed application to  The Arts Council offices before Monday, October 3, 2016 at 4 p.m.  You can also mail the form to:

The Arts Council
P.O. Box 1117,
Tuscaloosa, AL, 35403